One Platform for HOAs & Rentals
Powered by AI
Run HOAs, condos, and rental properties from one place. Rental listings, tenant applications, leases, maintenance workers, violations, finances, and resident communication — all streamlined with intelligent automation.
No credit card required. Cancel anytime.
Core Capabilities
Everything you need to run HOAs & rental properties
A complete suite of tools to manage owners, tenants, maintenance workers, finances, and compliance — all from one platform.
Compliance Management
Track violations, automate notices, send physical mail via USPS, manage fines, and maintain community standards effortlessly.
Financial Management
Complete accounting with budgets, expenses, reporting, and intelligent financial insights.
Document Intelligence
AI-powered document center with 9+ official forms, auto-categorization, and instant rule extraction from PDFs.
Resident Engagement
Owner portal, community chat, bulk email/SMS/physical mail notifications, and seamless communication tools.
Virtual Meetings
Schedule and host virtual board meetings with meeting lobbies, document packets, attendance tracking, and invitation notifications.
Task Management
Kanban-style board to track maintenance, projects, and action items. Assign tasks, set deadlines, and keep the board organized.
Calendar & Events
Full community calendar with event scheduling, RSVP tracking, automated reminders, and integration with virtual meetings.
AI-Powered Chat
Residents get instant AI answers from your HOA documents. Board members can search rules, bylaws, and covenants in seconds.
Rental Listings & Applications
Publish vacant units to a public rental page, accept online applications, and route prospective tenants directly into your lead pipeline.
Maintenance & Work Orders
Worker applications that property managers can review and claim, plus photo and document uploads from the job site and a Kanban or by-location view of every open work order.
Lease & Tenant Management
Track leases, charges, and payments. Tenants get a portal to view documents, submit maintenance requests, and pay rent online.
In-House E-Signature
Send leases and HOA documents for signature in seconds — no DocuSign account required, audit trail included.
The Advantage
Why Choose HOA-I?
The intelligent platform built specifically for modern homeowner associations
Save Time
Automate repetitive tasks like notice generation, rule lookups, and report creation. Focus on what matters most—your community.
Stay Organized
Centralize documents, finances, violations, and communications in one secure platform accessible anywhere, anytime.
Empower Residents
Give homeowners 24/7 access to pay fines, ask questions, and stay informed—reducing board workload significantly.
Testimonials
Trusted by Communities Nationwide
Real feedback from self-managed HOA boards using HOA-I
“We used to spend hours every month tracking violations in spreadsheets. HOA-I cut that down to minutes. The AI assistant answers homeowner questions before they even reach the board.”
Maria R.
Board President, 45-unit HOA
“The physical mail feature is a game-changer. We can send official violation notices via USPS right from the dashboard — no more trips to the post office. Worth every penny.”
James T.
Treasurer, 120-unit Condo
“As a self-managed community, we couldn’t afford a management company. HOA-I gives us professional tools at a fraction of the cost. The financial reporting alone saves us thousands.”
David K.
Board VP, 80-unit HOA
Tailored Solutions
Built for Your Community
Whether you're self-managed or work with a management company, we have the perfect tools for you.
Self-Managed HOAs
Empower your board with professional tools to manage violations, finances, communications, and community engagement.
- AI-powered document search and rule extraction
- Automated violation notices & physical mail
- Financial reporting and budget management
- Virtual meetings with lobbies & attendance
- Task management, calendar, voting, & board
- Resident communication via email & SMS
Property Managers & Rental Operators
Run rental portfolios alongside HOA work: list vacancies, accept applications, sign leases, dispatch workers, and collect rent — all in one place.
- Public rental listings with online tenant applications
- Lead pipeline, leases, charges, and rent payments
- Worker application review, claiming, and dispatch with photo uploads
- Tenant portal, in-house e-signature, and AI assistant
A fork of HOA-I built for property management
Property managers get their own dashboard with a complete rental stack — leads, leases, tenants, workers, and work orders — using the same AI assistant and tooling that runs HOAs.
For Property Managers
- Portfolio dashboard with AI “hot items”
- Public rental listings + lead pipeline
- One-click convert lead → lease + tenant account
- Work orders grouped by Kanban, table, or location
- Review and claim self-registered local workers into your team
For Tenants
- Browse vacant rentals and apply online
- Sign leases with the built-in e-signature
- Submit maintenance requests with photos
- Pay rent online and view payment history
- Access community documents anytime
For Maintenance Workers
- Apply to be discoverable to property managers reviewing local workers
- See assigned jobs in “My Jobs”
- Snap photos from the job site (camera built in)
- Attach receipts and supporting documents
- Update job status in seconds from your phone
Document Intelligence
Upload your HOA covenants and bylaws, and our AI instantly makes them searchable and actionable. Get answers to resident questions in seconds, not hours.
- Smart Rule ExtractionAI automatically finds and catalogs all violation rules from your documents
- Instant Q&AResidents get immediate answers about HOA rules and policies
- Automated CitationsGenerate professional violation notices with proper rule references
- Official Document GenerationCreate account statements, estoppel certificates, and 9+ legal documents instantly
- Section 24: Parking Restrictions
- Section 30: Outdoor Lighting Guidelines
- Section 15: Mailbox Standards
Virtual Meetings, Elevated
Host professional board meetings with virtual meeting lobbies, document packets, and automatic attendance tracking. Integrates seamlessly with your favorite video platform.
- Meeting LobbyDedicated meeting page with agenda, documents, and join button
- Document PacketsShare meeting materials and financial reports ahead of time
- Attendance TrackingAutomatic virtual and in-person attendance logs for records
- Meeting MinutesRecord and publish official meeting minutes with AI assistance
Stay Compliant. Communicate Officially.
From digital notices to physical USPS mail, HOA-I handles legal requirements so you can focus on your community.
Physical Mail via USPS
Send official violation notices and documents as printed letters via USPS First Class Mail — directly from the platform. Starting at just $1.49 per letter.
Financial Reporting
Comprehensive financial reports with annual summaries, fund balances, and budget transparency all built-in. Meets state requirements nationwide.
Digital Voting & Proxies
Secret ballot voting system with digital proxy authorization. Quorum tracking, vote tallying, and full audit trails for legal compliance.
Fine Limit Enforcement
Configurable fine limits per violation and per property. System prevents accidental overcharges and keeps your HOA compliant with state regulations.
Delivery Confirmation
Digital delivery receipts for all notices and violations. Track when owners view and acknowledge, providing legal proof of delivery.
Records Requests
Automated records request tracking with configurable deadlines. Board notifications, status tracking, and full compliance documentation.
✅Nationwide Compliance: HOA-I works for communities in all 50 states, including enhanced support for Florida Chapter 718/720 statutory requirements.
Manage Anywhere, Anytime
Full mobile access for board members and residents. Available now on the App Store and Google Play.
App Store
- Native iOS experience for iPhone and iPad
- Full feature parity with web app
- Sign in with Apple, Google, or email
- Push notifications for violations and updates
Google Play
- Download from Google Play
- Full feature parity with web app
- Push notifications for violations and updates
- Access anywhere, manage on the go
Real-Time, Accurate Accounting
HOA-I offers full HOA accounting, specifically made for the community association market. Track budgets, generate reports, and maintain financial transparency.
- AI Financial InsightsAutomated budget analysis and forecasting with intelligent recommendations
- Automated ReportingGenerate professional financial reports with AI-powered analysis
- Smart Expense TrackingCategorize expenses automatically and track against budgets
- Budget TransparencyAll homeowners can view budgets, promoting financial accountability
Board Arsenal
Tools Built for Board Members
Everything your board needs to stay organized, communicate, and make decisions efficiently.
Kanban Task Board
Visual task management with drag-and-drop. Track maintenance requests, action items, and projects across customizable columns.
Community Calendar
Shared calendar for meetings, events, and deadlines. Automated reminders keep everyone informed and on schedule.
Meeting Minutes
Record, format, and publish official meeting minutes. AI-assisted drafting and automatic distribution to all members.
Community Board
Central hub for announcements, discussions, and community posts. Keep residents engaged and informed between meetings.
Professional Documents Instantly
Generate official HOA documents instantly for refinancing, selling your home, or legal requirements. All documents are professionally formatted and legally compliant.
- Account StatementsOfficial statements for mortgage refinancing showing dues and payment history
- Estoppel CertificatesRequired documents for property sales and title transfers
- Payment VerificationProof of payments for tax deductions and record keeping
Investment
Simple & Flexible Pricing
No credit card required. Cancel anytime.
Calculate Your Price
Pricing based on the number of units in your community
Get in Touch
Have questions about HOA-I? We're here to help! Fill out the form and our team will respond within 24 hours.
Email Us
support@hoa-i.com
Call Us
1-800-HOA-HELP
Live Chat
Available 9am-5pm EST
Office
Washington, D.C.
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